The US and Canada JSPS Alumni Association created a Chapter system in January 2020. This page provides an overview of what is involved in applying to start a Chapter and a Chapter’s annual reporting requirements.
What is a Chapter?
- Members of the Alumni Association can make a group called a “Chapter” which can hold events for the purpose of promoting activities of the Alumni Association.
- The Chapter shall use the name of the Alumni Association and the logo of the Alumni Association for its activities.
- Chapter and non-Chapter members may participate in a Chapter’s activities.
How to apply for the establishment of a Chapter and to submit an annual report
- The establishment of a new Chapter needs the approval of the Alumni Association Board of Directors (BD) according to the Chapter Application Criteria.
- The Chapter must report its activities to the BD annually by the end of every fiscal year (March 31).
Application forms and annual reports should be submitted to the JSPS Washington Office by email (Email: us-alumni [at] jspsusa.org) with one of the below Subject lines as appropriate:
Subject line: Application for the Establishment of a Chapter
Subject line: Submission for the Annual Report of a Chapter
Please submit following documents 1), 2), and 3) for a Chapter Application and 4) for the Chapter Annual Report:
- APPLICATION FOR THE ESTABLISHMENT OF A CHAPTER (Form A) *
- CHAPTER MEMBER LIST (Form B)
- LIST OF CHAPTER RULES (in any format)
- CHAPTER ANNUAL SUBMISSION FORM (Form C) **
* The contents of Form A will be disclosed.
** Please submit an annual report by the end of every fiscal year (March 31). If there are any changes in the content of 1), 2), 3), please resubmit them with the annual report.
List of Chapters
- Capital Region Chapter (DC, MD, VA), established 2021.
- Quebec, Canada Chapter (Quebec region), established 2023.
More forthcoming as Chapters are established.